Training Records

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Job Responsibility (Annexure 1)

NAME :       

DESIGNATION :    

JOB SUMMARY :

REPORTING TO :

JOB RESPONSIBILITIES :

1.

2.

3.

 

Assigned by                                                          Recorded by

(Signature)                                                   (Signature)

_______________________________              ______________________________

Designation/Department                                        Designation/Department

Date:                                                                               Date:                                      

Signature of jobholder

Competency Matrix (Annexure 2)

Grade	Designation	Education	Skill	Experience (Relevant)
			1.
			2.
			3.
			1.
			2.
			3.

Induction Record (Annexure 3)

Name                                       :    Designation                             :    Department                              :    Date of Joining             :    Employee Code                        : Name of Co-ordinator              :
PROGRAMME SCHEDULE
S.No.	Program	Date	Time	Responsibility	Sign. HOD
1	Welcome to the Company
2	Briefings about the company
3	General rules concerning discipline, punctuality & service matters
4	A general overview of Good Manufacturing Practices in India and Internationally,  Good Laboratory Practices and Testing Requirements in Vaccines, Facility Design, Critical Utilities, Project Management and Procedures.
5	Overview of departmental work, reporting pattern.
6	Introduction to job responsibilities.
7	Allotment of working space, computer, office stationery

8	Name of the Mentor:
Authorized by
Name:
Designation:
Signature:
Date:

Induction Feed Back (Annexure 4)

Employee Details (Optional and not compulsory):
Name:		Designation:
Department:		Date of Joining:
Employee Code:		Name of the Coordinator:
Sr. No.	Description		Yes	No
1	I was made to feel welcome
2	All the necessary paperwork and forms were available
3	Company Benefits were well explained the first day
4	I learnt about the company information, business overview
5	H R Policies, Systems and Procedures were explained to me
6	Payroll policies were covered and explained before I signed the Joining Letter
7	My induction seemed to planned
8	I received a tour of the organization by a qualified person
9	I was introduced to other members of the work group
10	I was introduced to my departmental head and he paid attention to me and made me feel welcome
11	My departmental head reviewed my final job description with me
12	A general overview of Good Manufacturing Practices in India and Internationally, Good Laboratory Practices and Testing Requirements in Vaccines, Facility Design, Critical Utilities, Project Management and Procedures was given to me by my departmental head.
13	I was introduced to your new colleagues, managers and other appropriate people by my boss
14	My office or work space was set up and waiting for me
15	I was invited to lunch the first day by my boss or key individual he or she selected
16	I was able to observe colleagues at work before starting a task
17	I was assigned a Mentor to help me in my initial days of work
18	I was given a specific job assignment along with instruction or training
19	I had opportunities to ask questions
20	At the end of the first week I felt like a member of the "Team"
Any other Feedback:
If there was one aspect of your Induction that could be improved what would it be, and how might we improve it?
Aspect:

Suggestions for improvement:

6.       Overall, how would you rate your experience of Induction? Please tick one

Excellent – it has given me a full grasp of my job                                                     □ Good – I have a firm grasp of my job, but with some gaps                                        □ Satisfactory – learnt a number of things, but have several significant concerns                     □ Poor – some aspects covered well but many areas still vague/unaddressed                 □ Very Poor – I know little more now than when I started                                              □

Signature (Optional): Date:

Training Calendar (Annexure 5)

Training Schedule for 6 months for the Year 2012
Course Title		Category (Internal/External)	January		February	March	April	May	June
QMS System (QMS as per ISO 9001:2008, QMS as per ICH)			10th & 11th
Good Manufacturing Practices (Schedule M, WHO GMP)					10th & 11th
Good Laboratory Practices (Schedule L and WHO Requirements)						10th & 11th
Facility Design							10th & 11th
HVAC and Clean Room								10th & 11th
Pharmaceutical Water and Steam									10th & 11th
Vaccine Quality Control
Stability Testing in Vaccines
Aseptic Media fill/Filling Simulation Studies
Risk Management
Audits and Inspection
-	Prepared By			Approved By (MR)
Name:
Designation:
Signature:
Date:

Training Agenda (Annexure 6)

Training Program:
Objectives of the training:
Training Category:
Training Group (Tick the applicable)	Small: No. of trainees: 4-8		□	Medium: No. of trainees: 9-15		□	Large: No. of trainees: 16 & above			□
Duration:
No. of  Modules:
Module:	M1	M2		M3	M4			M5A	M6
Topics
Date
Venue
-	Prepared By				Approved By (MR)
Name:
Designation:
Signature:
Date:

Training Attendance Sheet (Annexure 7)

Training Program:
Name of Trainer:					External/Internal:
Date of training:					From:			To:
Title of the Module:
Attendance
S. No.	Name			Department		Initials			Full Signature
1.
2.
3.
4.
5.
Trainer’s Signature: Date:

Training Evaluation Sheet (Annexure 8)

Training Program:
Title of Training Module:
Duration:			Training Standard/Pass Percentage:
Name of Trainer:			Evaluation method:
Date of Training:			Date of Evaluation:
S.No.	Name of Trainee			Marks scored		Status (Pass/Fail)
1.
2.
3.
4.
5.
Remarks by the Trainer, if any
Trainer’s Signature with Date:			Signature of Admin. Dept. with Date:

                                           

Training Questionnaire (Annexure 9)

Training Module		Date of training	Date of Evaluation	Training imparted by	Ref. Doc. If any:
Topic

                                                                                                                            

S. No.	Questions	Answers	Marks
1
2
3
4
5

Trainee	Name	Department	Signature	Date

                                                             

Total Marks			Evaluated by	Q.A. Approval
Marks Scored		Signature
Evaluation status		Date
Remarks, if any

Training Feedback (Annexure 10)

Training Program:
Name of Trainer:			External/Internal:
Date of training:			From:			To:
Title of the Module:
S.No.	CURRICULUM			RATING Scale of 1 to 5 (Low-High)	COMMENTS
1.	The training met my expectations.
2.	I will be able to apply the knowledge learned.
3.	The training objectives for each topic were identified and followed.
4.	The curriculum content was organized and easy to follow.
5.	The materials distributed were pertinent and useful.
6.	My colleagues will benefit from the knowledge I gained.
TRAINERS/INSTRUCTORS				-	-
1.	The trainers/presenters were knowledgeable.
2.	The quality of instruction was good.
3.	The presentations were interesting and practical.
4.	The presenters met the training objectives.
5.	Good training aids and audio-visual aids were used.
6.	Class participation and interaction were encouraged.
7.	Adequate time was provided for trainee questions.
8.	Trainers addressed trainee’s concerns.
TRAINING SPECIFIC QUESTIONS				-	-
1.	How do you rate the training overall?
2.	The training will help me do my job better.
3.	This training is worthwhile and should be conducted on a regular basis.
PROCEDURES AND INFORMATION				-	-
1.	Did you receive timely, advance training information?
2.	Was adequate time allowed for breaks and meals?
SATISFACTION				-	-
1.	My overall satisfaction with the training is
2.	My awareness of the subject matter PRIOR to the training was
3.	My awareness of the subject matter AFTER the training is
4.	I enjoyed the training
5.	I would recommend the training course to others
ADDITIONAL COMMENTS				-	-
1.	Which of the training presentations or topics were the most useful and least useful?
2.	What presentations or topics were you expecting to hear, but were not presented?
3.	What items or activities would you like to see added to this training?
4.	Other Comments:
Name:			Designation:
Signature:			Date: