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JOB RESPONSIBILITY
Name: Department:
Warehouse
Designation: Warehouse
Incharge Area/Lab/Section:
Warehouse
1. General Instructions:
1.1. Each individual shall
undertake the said duties but has to work along with the team in order to
assume collective responsibilities. Individual adventurism of any sort is not
encouraged.
1.2. Any deviation
observed during discharge of official duties is to be reported to the superiors
immediately.
1.3. Any person working in
shifts has the additional responsibility of briefing the personnel working in
the next shift about the work done and that to be undertaken subsequently.
1.4. Addition or
deprivation of duties and responsibilities shall depend on the performance of
the individual.
2. Duties/Responsibilities:
2.1. Ensure that the
storage of finished Product is as per the specifications/label
instruction. The “first expired/first
out” (FEFO) principle is followed.
2.2. Ensure that the
record of storage conditions of the finished product is maintained and data is
available for review. All monitoring records are kept as required by national
legislation.
2.3. Ensure that entry to
the warehouse area is restricted.
2.4. Ensure that on
delivery, the goods received are checked as per the laid down procedure and
comprehensive records maintained showing all receipts and issue of materials
according to laid down system (batch numbering for tractability).
2.5. Ensure that separate
storage area is provided for quarantined material. Separate area is assigned
for sampling of the materials.
2.6. Ensure that separate
storage area is maintained for highly active and radioactive materials,
narcotics, other dangerous drugs, and substances presenting special risks of
abuse, fire or explosion.
2.7. Ensure that materials
and final products are handled and stored in such a manner as to prevent
contamination, mix-ups and cross-contamination. Segregation should be provided
for the storage of rejected, recalled, or returned materials or products.
2.8. Ensure that all
containers should be clearly labelled with at least the name of the material,
the batch number, the expiry date or retest date, the specified storage
conditions and reference to the pharmacopoeia, where applicable.
2.9. Ensure that all
materials should be stored in conditions which assure that their quality is
maintained, and stock should be appropriately rotated. The “first expired/first
out” (FEFO) principle should be followed.
2.10. Ensure that periodic
stock reconciliation is performed by comparing the actual and recorded stocks.
2.11. Ensure that rejected
materials and pharmaceutical products are identified and controlled under a
quarantine system designed to prevent their use until a final decision is taken
on their fate.
2.12. Ensure that a
separate area is provided for weighing and dispensing of the materials. The
record of weighing and dispensing shall be maintained as per the laid down
procedure (batch numbering system).
2.13. Ensure that the
return goods are stored in quarantine handled in accordance with approved
procedures and records are maintained.
2.14. Ensure that materials
and final products are transported in such a way that their integrity is not
impaired and that storage conditions are maintained. Ensure that the laid down
procedure is followed and records maintained.
2.15. Ensure that special
attention is paid to printing and packaging material, their sampling and
storage. Records of their use are maintained.
2.16. Ensure that storage
areas are clean, and free from accumulated waste and vermin. Written programme
for cleaning, sanitation and pest control are followed.
2.17. Ensure that written
instructions and records should be available which document all activities in
the storage areas including the handling of expired stock.
2.18. Ensure that written
instructions adequately describe the storage procedures and define the route of
materials/final products and information through the organization in the event
of a product recall being required.
2.19. Ensure that delivery
order is received and material dispatched as per the delivery order. The
receipt of the delivery order and the dispatch of the goods must be documented.
2.20. Ensure that records
for dispatch are retained as per the laid down policy.
2.21. Shall ensure that
recall procedure is defined and understood to ensure prompt and effective
recall.
2.22. To ensure that all
the equipments and instruments used in warehouse are qualified and calibrates
as per the laid down criteria.
2.23. To be a part of
self-inspection and quality audit team.
2.24. To access training
needs of animal house staff. To impart or arrange for all the trainings needed
by animal house staff.
2.25. Assign job
responsibilities to animal house staff.
2.26. Undertake other
duties as determined by superiors.
3. Authorities:
3.1. Authorize receipt,
inspection and issue of material.
3.2. Quarantine / reject
materials based on the non-conformation after due approval.
3.3. Authorize issue /
dispensing of materials as per approved procedures and bill of material.
3.4. Authorize dispatch of
finished product as per marketing schedule
4. Reporting:
4.1. Report to plant head/
factory manager all the daily activities and plans.
Assigned By CMD
(Signature and Date)
Jobholder
(Signature and Date)
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